SHORT-TERM RENTAL AGREEMENT

This Short-Term Rental Agreement (“Agreement”) applies to the individual making the booking (“Guest”) and all approved members of the Guest’s party (“Group”). Guest is responsible for ensuring that all members of the Group comply with the terms of this Agreement.

In consideration of the rent received, Pathfinder Vacations and/or the property owner (“Owner”) agrees to rent the Property to Guest subject to the following terms and conditions.

 

1. USE OF PROPERTY

Guest agrees to comply with all rules and regulations contained in this Agreement, the property's House Rules, and any additional instructions provided by Pathfinder Vacations or posted at the Property.

Guest shall:

  • Maintain the Property in a clean, safe and sanitary condition. 

  • Use the Property solely for lawful residential purposes. 

  • Not use the Property for any illegal, commercial or unauthorized purpose. 

  • Not create unsafe, nuisance, excessively noisy or unsanitary conditions. 

  • Take reasonable care to prevent damage to the Property and its contents. 

  • Promptly report any damage, loss, maintenance issue or safety concern. 

Any material breach of this clause may result in immediate termination of the reservation without refund.

 

2. OCCUPANCY, ACCESS & USE

Occupancy shall not exceed the maximum number of guests stated in the booking confirmation unless expressly approved in writing by Pathfinder Vacations.

Only guests approved as part of the reservation may access or occupy the Property.

Visitors are not permitted at the Property unless approved in writing by Pathfinder Vacations prior to their arrival.

Guest shall not permit any unauthorized person to access or occupy the Property.

No additional overnight guests are permitted unless approved in writing and the reservation is updated accordingly.

Guest shall not:

  • Exceed the permitted occupancy. 

  • Allow unauthorized visitors onto the Property. 

  • Sublet, assign or transfer the reservation. 

  • Use the Property for a party, event or gathering. 

  • Permit any activity that creates a nuisance or disturbance to neighbors. 

Guest is responsible for the conduct of all members of the Group and any person specifically approved by Pathfinder Vacations to access the Property.

Owner or Owner's authorized representatives may enter the Property upon reasonable notice for inspection, maintenance or repair, or immediately where reasonably necessary due to an emergency or suspected violation of this Agreement.

 

3. PARTIES, EVENTS & GATHERINGS

Parties, events and unauthorized gatherings are strictly prohibited.

The Property is located in a residential neighborhood and may not be used as a venue for parties, events, celebrations or gatherings.

Because visitors are not permitted without prior written approval, Guest may not invite additional persons onto the Property for social visits or gatherings without written approval.

The Property may utilize interior noise monitoring, occupancy monitoring and air-quality monitoring devices for property protection, safety and compliance purposes.

If Pathfinder Vacations determines that an unauthorized party, event, gathering or other prohibited activity is occurring, Pathfinder Vacations and/or Owner may:

  • Require unauthorized persons to immediately leave the Property. 

  • Terminate the reservation. 

  • Require the entire Group to vacate the Property. 

  • Contact law enforcement or other appropriate authorities where necessary. 

  • Recover applicable damages, cleaning costs and other amounts due. 

Termination resulting from a violation of this section shall not entitle Guest to a refund.

 

4. COMPLIANCE WITH LAWS

Guest agrees to comply with all applicable federal, State of Texas, county and local laws and regulations, including those relating to:

  • Noise 

  • Parking 

  • Occupancy 

  • Public nuisance 

  • Pets 

  • Smoking 

  • Property use 

Any unlawful activity or material violation of applicable law may constitute grounds for immediate termination of the reservation without refund.

 

5. CANCELLATION POLICY

The following cancellation policy applies to reservations made through all booking platforms:

  • Cancellations requested 30 or more days before the scheduled check-in date are eligible for a full refund. 

  • Cancellations requested less than 30 days before the scheduled check-in date are non-refundable. 

  • The cancellation deadline is 4:00 PM local property time, 30 days before check-in. 

  • Any cancellation requested after 4:00 PM on the 30-day deadline is non-refundable. 

Non-refundable fees, including applicable damage waiver fees, shall remain non-refundable except where otherwise required by applicable law or the policies of the applicable booking platform.

 

6. SECURITY DEPOSIT / DAMAGE WAIVER

Guest shall be required to participate in the applicable damage protection program associated with the reservation.

For stays of 10 nights or fewer, the damage waiver fee is $50.

For stays exceeding 10 nights, the damage waiver fee is $50 for the first 10 nights plus $3 for each additional night.

The damage waiver is insurance-backed and provides coverage for eligible accidental damage subject to the applicable policy's terms, conditions, limits and exclusions.

The damage waiver does not cover:

  • Additional or excessive cleaning 

  • Damaged towels 

  • Damaged linens 

  • Intentional damage 

  • Damage resulting from negligence or prohibited activity 

  • Unauthorized pets 

  • Unauthorized guests or visitors 

  • Violations of this Agreement or the Property's House Rules 

  • Any other exclusion contained within the applicable damage protection policy 

Guest remains financially responsible for any loss, damage, cleaning or other charge not covered by the applicable damage protection policy.

Guest authorizes Owner and/or the applicable payment processor to charge the payment method on file for amounts properly due under this Agreement.

 

7. PET POLICY

A maximum of two (2) pets may be permitted at the Property.

Pets are permitted only with prior approval and payment of the applicable pet fee.

Guest shall disclose all pets before arrival.

Guest agrees that:

  • No more than two approved pets may be brought to the Property. 

  • Pets must be crated or safely secured whenever they are left unattended at the Property. 

  • Pets may not be left unattended outside. 

  • Pets may not be permitted on beds or furniture unless appropriate protective covers are provided. 

  • Guest shall clean up pet waste immediately. 

  • Guest shall prevent excessive barking or other disturbance. 

  • Guest shall provide appropriate pet bedding, bowls and supplies. 

  • Guest shall promptly report any pet-related damage. 

Unauthorized pets, undisclosed pets or exceeding the permitted number of pets may constitute a material breach and may result in immediate termination of the reservation without refund, together with applicable cleaning, damage and pet-related charges.

Guest is financially responsible for all damage caused by their pets, including excessive pet hair, odors, stains and additional cleaning.

 

8. AGE & BOOKING REQUIREMENTS

Guest must be at least 25 years of age and must occupy the Property for the duration of the reservation.

Guest agrees to provide accurate information regarding all occupants, including minors.

Guest shall not make a reservation using another person's identity or provide false or misleading information.

 

9. IDENTITY VERIFICATION & FRAUD PREVENTION

As a condition of the reservation, Guest must complete Pathfinder Vacations' online guest verification process prior to arrival.

Guest shall be required to:

  • Upload a valid government-issued photo ID. 

  • Upload a selfie for identity verification. 

  • Ensure that the name shown on the identification matches the name on the reservation. 

  • Provide accurate information for all members of the Group. 

  • Complete the required Rental Agreement. 

This information is collected for identity verification, fraud detection and fraud prevention, and property security purposes.

Failure to complete the required verification process, submission of false information, or an attempt to book under another person's identity may result in cancellation of the reservation and denial of access to the Property, subject to applicable law and booking-platform policies.

 

10. AMENITIES & OUTAGES

Owner does not guarantee uninterrupted use of utilities or amenities, including but not limited to internet, appliances, HVAC systems or other equipment.

Temporary interruptions caused by utility providers, maintenance, equipment failure, weather or circumstances beyond Owner's reasonable control shall not constitute grounds for a refund unless otherwise required by applicable law or booking-platform policy.

Guest shall notify Pathfinder Vacations promptly of any outage or malfunction so reasonable efforts can be made to address the issue.

 

11. SAFETY, CAMERAS & MONITORING

Exterior security cameras may be installed at the Property.

No cameras are installed inside the home.

The Property may also use interior:

  • Noise monitoring devices 

  • Occupancy monitoring devices 

  • Air-quality monitoring devices 

These systems are used for property protection, safety, security and compliance purposes.

Guest shall not tamper with, disconnect, cover, disable or otherwise interfere with any security or monitoring equipment.

 

12. PROPERTY CONTENTS, LINENS & CLEANING

Guest is responsible for any lost, damaged or removed Property contents, including furnishings, appliances, equipment, linens, towels, kitchenware and other items belonging to the Property.

Guest may be charged for reasonable replacement, repair or restoration costs.

Guest is also responsible for excessive cleaning costs resulting from misuse of the Property, unauthorized pets, prohibited activity or other breaches of this Agreement.

 

13. PROPERTY ACCESS & MAINTENANCE

Owner, Pathfinder Vacations or authorized contractors may enter the Property upon reasonable notice for inspection, maintenance, repairs or other legitimate property-management purposes.

Immediate access may occur where reasonably necessary because of:

  • An emergency 

  • A safety concern 

  • Suspected property damage 

  • Suspected unlawful activity 

  • A suspected material breach of this Agreement 

 

14. LOST & FOUND

Guest is responsible for shipping costs for any returned items.

Pathfinder Vacations will make reasonable efforts to assist in returning property left behind.

Items unclaimed after 30 days may be donated, disposed of or otherwise handled at Owner's discretion.

 

15. LIABILITY

Guest acknowledges that use of the Property and any associated equipment or amenities involves inherent risks.

To the extent permitted by applicable law, Owner shall not be liable for injury, loss or damage except where caused by Owner's gross negligence or willful misconduct.

Guest agrees to be responsible for the actions of Guest, the Group, approved visitors and pets and, to the extent permitted by law, to indemnify and hold harmless Owner from claims arising from Guest's use of the Property.

 

16. TERMINATION

Owner and/or Pathfinder Vacations may terminate this Agreement for any material breach, including but not limited to:

  • Unauthorized parties or gatherings 

  • Unauthorized visitors or occupants 

  • Unauthorized pets 

  • Exceeding permitted occupancy 

  • Excessive noise or nuisance 

  • Property damage 

  • Illegal activity 

  • Fraudulent or materially inaccurate booking information 

  • Failure to complete identity verification 

  • Tampering with security or monitoring equipment 

  • Smoking or vaping where prohibited 

  • Other serious or repeated violations of this Agreement or the Property's House Rules 

Guest agrees to vacate the Property immediately upon notice of termination.

Failure to vacate may result in removal from the Property and additional charges where permitted by law.

Termination resulting from Guest's breach shall not entitle Guest to a refund for the unused portion of the reservation, except where otherwise required by applicable law or booking-platform policy.

 

17. CHARGEBACKS & PAYMENT DISPUTES

If Guest disputes a charge or believes there is an issue with the reservation or stay, Guest agrees to contact Pathfinder Vacations first and provide a reasonable opportunity to investigate and resolve the matter.

Nothing in this Agreement limits any rights available to Guest under applicable law or the rules of the applicable payment provider.

Fraudulent or unauthorized chargebacks may result in additional costs and legal action where permitted by law.

 

18. GOVERNING LAW

This Agreement shall be governed by the laws of the State of Texas.

Any legal action shall be brought in the county where the Property is located, subject to applicable law.

If any provision of this Agreement is deemed unenforceable, the remaining provisions shall remain in full force and effect.16. Contact Us

For questions about this Policy contact:

Pathfinder Vacations LLC
25700 I-45, #4119
The Woodlands, Texas, 77386
United States
Email: stay@pathfindervacations.co