SHORT-TERM RENTAL AGREEMENT

This Rental Agreement (“Agreement”) applies to the individual making the booking (“Guest”) and all members of the Guest’s party, regardless of age or affiliation (“Group”). Guest is responsible for ensuring that all members of the Group and any permitted pets comply with the terms of this Agreement. In consideration of the rent received, Owner agrees to rent the Property to Guest subject to the following terms and conditions.

1. USE OF PROPERTY

Guest agrees to comply with all rules and regulations contained herein and any additional rules posted at the Property.

Guest shall:

  • Maintain the Property in a clean, safe, and sanitary condition.

  • Not use the Property for any illegal purpose.

  • Not create unsafe, nuisance, or unsanitary conditions.

  • Not smoke or vape inside the Property.

  • Guests may stay at Woodcrest while working, contracting, or conducting business in the local area. Such employment or business activity away from the Property does not constitute commercial use of the Property.

  • Not conduct commercial photography, filming, content production, photo shoots, advertising, or similar commercial activity at the Property without the prior written consent of Owner.

Any material breach of this clause may result in immediate termination of the Agreement and the Guest’s stay without refund, subject to applicable law.

2. OCCUPANCY, ACCESS & USE

Occupancy at Woodcrest shall not exceed six (6) guests unless expressly approved in writing by Owner.

Guest agrees:

  • Only guests included in the booking may occupy the Property.

  • Visitors are not permitted without prior written approval from Owner.

  • No parties, events, or large gatherings are permitted.

  • No subletting or assignment of the booking is permitted.

  • Guest is responsible for all members of the Group and for ensuring their compliance with this Agreement.

  • Guest is responsible for all permitted pets and for ensuring their compliance with the Pet Policy.

  • Vehicles must be parked on the driveway or designated parking areas only.

  • Vehicles must not be parked on the grass or garden areas at any time.

  • Owner or Owner’s agents may enter the Property upon reasonable notice for inspection, maintenance, or repair, or immediately in the event of an emergency or suspected violation of this Agreement.

3. COMPLIANCE WITH LAWS

Guest agrees to comply with all applicable local, county, and state laws, including but not limited to noise, parking, occupancy, nuisance, and other applicable regulations.

4. CANCELLATION POLICY

Cancellation terms are governed by the applicable booking platform or direct booking terms provided to Guest at the time of booking.

Travel insurance, damage protection, and administrative fees are non-refundable unless otherwise required by law.

5. SECURITY DEPOSIT / DAMAGE WAIVER

Guest is required to provide either:

  • A refundable security deposit, or

  • A non-refundable damage waiver,

as specified at the time of booking.

If a security deposit is used:

  • It will be released if no damage or chargeable violation is identified beyond normal wear and tear.

  • Owner may charge for damage, missing items, excessive cleaning, unauthorized pets, pet-waste removal, or other costs resulting from violations of this Agreement.

  • Guest authorizes Owner to charge the payment method on file for amounts properly due under this Agreement.

  • If damages or other charges exceed the security deposit, Guest agrees to pay the outstanding balance within five (5) business days of notice.

6. PET POLICY

Woodcrest is pet friendly and permits a maximum of two (2) small dogs per stay.

All pets must be disclosed at the time of booking or approved by Owner in writing before arrival.

Guest is responsible for the care and control of all permitted pets and agrees to:

  • Keep pets under control at all times.

  • Prevent pets from causing damage to the Property, furnishings, grounds, landscaping, or neighboring properties.

  • Immediately pick up and properly dispose of all pet waste anywhere on the Property, including the garden, yard, driveway, and other outdoor areas.

  • Ensure that all pet waste has been removed from the Property before checkout.

  • A $500 pet-waste removal fee will be charged if Guest fails to remove pet waste from the Property before checkout. This fee is intended to cover the additional removal and handling required and is in addition to, and does not replace, any applicable charges for damage, excessive cleaning, or other costs arising from the Guest’s or pet’s actions.

  • Prevent pets from damaging or excessively soiling furniture, linens, rugs, flooring, or other furnishings.

  • Pay all applicable costs resulting from pet-related damage, excessive cleaning, or violations of this Pet Policy.

No other animals are permitted without prior written approval from Owner.

7. AGE & BOOKING REQUIREMENTS

Guest must be at least 21 years of age and must occupy the Property for the duration of the stay.

Guest agrees to provide accurate information regarding all occupants, including minors.

8. AMENITIES & OUTAGES

Owner does not guarantee uninterrupted use of utilities or amenities, including but not limited to internet, appliances, HVAC systems, or other equipment provided at the Property.

Temporary interruptions, outages, maintenance issues, or circumstances beyond Owner’s reasonable control do not automatically entitle Guest to a refund unless otherwise required by law.

9. LOST & FOUND

Guest is responsible for shipping costs associated with returning any items left at the Property.

Items that remain unclaimed for thirty (30) days may be disposed of at Owner’s discretion.

10. AMENITIES / EQUIPMENT USE

If recreational facilities, outdoor equipment, or other amenities are provided at the Property, they are used at Guest’s own risk and must be used in accordance with any posted instructions.

Guest is responsible for supervising minors and ensuring that all members of the Group use equipment and amenities appropriately.

Misuse of amenities or equipment may result in additional charges for damage or repair.

11. LINENS & PROPERTY CONTENTS

Guest is responsible for any lost, damaged, or excessively soiled items belonging to the Property, including linens, towels, furnishings, equipment, and other contents, and may be charged for reasonable replacement or repair costs.

12. LIABILITY

Guest acknowledges that use of the Property, grounds, equipment, and any associated amenities involves inherent risks.

Owner shall not be liable for injury, loss, or damage except to the extent caused by Owner’s gross negligence or willful misconduct or otherwise prohibited by applicable law.

Guest agrees to indemnify and hold harmless Owner from claims arising from Guest’s use or occupancy of the Property, except to the extent such claims result from Owner’s gross negligence or willful misconduct.

13. TERMINATION

Owner may terminate this Agreement for any material breach of its terms.

Guest agrees to vacate the Property immediately upon notice of termination.

Failure to vacate when required may result in additional charges and any remedies available to Owner under applicable law.

No refund will be provided for termination resulting from Guest’s breach of this Agreement, except where required by applicable law.

14. CHARGEBACKS

Guest agrees not to initiate a credit card chargeback without first contacting Owner and providing a reasonable opportunity to resolve the disputed matter.

Unauthorized or fraudulent chargebacks may result in additional fees and legal action where permitted by law.

15. COMMERCIAL PHOTOGRAPHY & FILMING

Woodcrest is available for guests travelling to the area for both personal and professional purposes, including contractors and other professionals working on local projects.

The fact that a Guest is working or conducting business in the local area does not constitute commercial use of the Property and does not require prior approval.

Commercial photography, filming, content production, photo shoots, advertising, or similar commercial activities conducted at the Property require prior written consent from Owner.

Guest may not use Woodcrest as a commercial production location or permit third parties to conduct commercial photography, filming, or other commercial production activities at the Property without prior written approval.

16. GOVERNING LAW

This Agreement shall be governed by the laws of the State of Texas.

Any legal action relating to this Agreement shall be brought in the county where the Property is located, to the extent permitted by applicable law.

If any provision of this Agreement is deemed unenforceable, the remaining provisions shall remain in full force and effect.

ACKNOWLEDGMENT

By completing the booking and accepting this Agreement, Guest confirms that:

  • I am at least 21 years of age.

  • I am the Guest named on the booking.

  • I will occupy Woodcrest for the duration of the stay.

  • I have read and agree to all terms of this Agreement.

  • I understand that the maximum occupancy is six (6) guests.

  • I understand that visitors are not permitted without prior written approval.

  • I understand that parties and events are not permitted.

  • I understand that a maximum of two (2) small dogs may stay at the Property, subject to the Pet Policy.

  • I understand that I am responsible for immediately removing and properly disposing of all pet waste from the Property.

  • I understand that failure to remove pet waste before checkout will result in a $500 pet-waste removal fee, in addition to any applicable cleaning, damage, or other charges.

  • I understand that smoking and vaping are not permitted inside the Property.

  • I understand that vehicles must remain on the driveway or designated parking areas and may not be parked on the grass or garden areas.

  • I understand that commercial photography, filming, or similar commercial activity requires prior written consent from Owner.

  • I understand that staying at Woodcrest while working or conducting business in the local area is permitted.

  • I accept full responsibility for all members of my Group and any permitted pets.

  • I am financially responsible for damage, loss, excessive cleaning, pet-related charges, pet-waste removal charges, or other costs arising from my Group’s or pets’ breach of this Agreement.

  • I understand that failure to comply with this Agreement may result in termination of my stay without refund, subject to applicable law.

16. Contact Us

For questions about this Policy contact:

Pathfinder Vacations LLC
25700 I-45, #4119
The Woodlands, Texas, 77386
United States
Email: stay@pathfindervacations.co